13 Top Tips for Time Management for Busy People
Understanding the Top Tips for Time Management. Do you feel like your duties or tasks are overflowing. If there isn’t enough time in a day to accomplish everything what will you do? How are you affected by losing time throughout your day? Understanding how much time is wasted is very important. Making sure you divide some events into categories, for example projects and tasks need to be categorized differently.
Having a time management plan can help you moderate your stress levels that come from being lost in a sea of disorder. I’m sure if you tried you can visualize all the distractions over the past week or two. How many events or fires did you put out that were not schedule? Managing your time better we have you feeling better about your accomplishments. What’s important is the obligation to establish good time management behaviors. Read below to understand quick tips, some will be hard to grasp, others will be easy strategies:
Reacting to problems can come with the job, but maybe someone who works for you or a co-worker that is better suited for small fire truck fires. If you only handle the big hook and ladder fires then you have already saved some time.
1. Start a plan
If you don’t have time now how can you find the time to start a plan? Tight schedules and helping every stray person or situation will drain your life. Start a simple plan of righting down duties, tasks, and projects. Therefore, all you need to do is simply plan ahead – for the future. Ensure that you have a to-do list of things you want to accomplish and set your eyes on your goals.
Allocate specific time slots you plan for a particular task. You may want to include the facet of time management on the list as well, i.e. set aside one hour or so to organize yourself. When you plan, you get to ease stress with very few things to juggle in your head and even get enough sleep. Additionally, you will be able to hit the ground running with a proper plan in place. You will know what’s on hand to accomplish, and what task is next after that.
2. Schedule meetings properly
There are many management tools for controlling and supporting time management. If you schedule appointments using software, don’t over commit yourself to back to back meetings. Add a cushion between meetings to absorb information from the last meeting. Certain days in the week should be off limits from meetings to direct traffic, delicate tasks, accomplish goals. A good example is Friday morning, this day and time could be reserved for last minute meetings. Friday afternoon could be reserved for planning for next week.
3. Control your meetings
A 60 minute meeting doesn’t have to last 60 minutes. If all information and feedback have been presented there isn’t a need to recap the whole meeting and introduce new topics. If you 20 minutes left the meeting is over and any new topics can wait until the next meeting. Only invite those people who impact the situation, meaning don’t invite a high level manager to a meeting that’s still on the ground level unless it absolutely necessary. Get the requirements first before inviting everyone. Each item should have a time slot for discussion, and even if it’s not completed, it can be discussed later.
4. Take advantage and capture your energy
Learn to make the most of your energy by harnessing your natural rhythms. Have you ever noticed that you are more energetic during the morning hours, or that you are most creative late at night? Well, whenever possible, try to take advantage of these natural energy cycles. If you have more energy in the morning for instance, then schedule the most crucial tasks like client meetings, long range planning or brainstorming. This way, you will be able to complete the most important tasks in good time, saving yourself extra time for other activities.
5. The power of saying NO
Saying NO will help you avoid having to crash your schedule to maintain deadlines. It means keeping you on course to avoiding scope creep. Accurate time management consequently involves deciding what to do and what to ignore. When you are success, people think you can do anything at any time because you built up a reputation.
6. Delegate tasks
Delegate tasks that are routine or tasks that are not complex that could have you reworking the task later. Before you delegate make sure the person you task has time to complete the task. Please ensure the person working the task is having a good week. Never give a special task to someone that could be sick such as having a cold or a person feeling depress over a death in the family. Basically if you have an employee that doesn’t work well outside of routine tasks, don’t waste your time delegating to them.
7. Multitask Intelligently
Does multitasking imply concentrating on two things at the same time? Multitasking can help you get unstuck when working projects that are difficult. Take a breather and start working another project to free your thoughts and allow yourself to regroup even though both projects deserve attention.
Understand washing clothes in between working a project at home is multi-tasking in its simplest form. Listening to audio books while driving your car is multitasking. Checking emails during a conference call could create a problem. Even though the person can’t see you, it’s possible to miss an important point. The best way you can multitask is to fill in dead time.
8. Work Breakdown Structure
Breaking down any task or project into small components we relieve the stress of taking on a mountain of a project. It’s easier to delicate pieces of a whole if you have the resources. Having quick wins by completing tasks that are short in duration. Make sure to always add additional time into each project for life’s last minute delays or problems.
9. Random interruptions/disturbances
Interruptions can come in many forms if you are manager. Employee problems can throw your day into a tailspin. If you can put employees on your calendar, if not quickly adjust your calendar. If you are working from home and your kids, pets, TV, food, neighbors can all have a big part with disturbing your peak time to complete tasks.
10. Understand your priorities
Define your priorities. Review from the plan you created. What’s missing from the plan? List what you think is important and how some tasks tie into others. Zoom into your priorities and keep the list with you.
11. Get enough rest and sleep
This may sound counter intuitive, but taking some time out to rest, exercise or sleep will give you the energy you need to get through the day more productively and effectively. Time management is itself, not an end; it can be productive yes, but it should also allow you to enjoy life with your family and friends, have more time for fun and stay healthy. Therefore, when setting your priorities, do not limit them just to work or the so-called “important tasks”. Look all the things that give your life a meaning. Ensure that you devote some time to what is very important.
12. Find time management tools
Time management tools are great assets and most are free to use. Google Keep is my personal favorite because it’s easy to use and extremely simple. There are thousands of apps and experimenting with a few can be annoying at first but when you find a good one time management flows.
13. Big Picture Plan
Think about what you can achieve this day, this week, this month and even as far as a year to make movement towards reaching your goals. In order to be more focused, write down your priorities and keep the list with you. Be selective as well – avoid making everything a priority.
Getting a handle on time can really boost your productivity. It can also go a long way towards putting your life in the balance, and open up opportunities for things that really fulfill you. Managing your time well does not mean doing more – it means doing the right thing at the right time.
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